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Administrative Assistant to the Pastor of Student Ministries

Assisting the Student Ministries Pastor in all areas of his ministry.

JOB DESCRIPTION

TITLE: Administrative Assistant to the Pastor of Student Ministries
START DATE: 5/1/2025
STATUS: Full time

POSITION DESCRIPTION: Assisting the Student Ministries Pastor in all areas of his ministry.

WORKING RELATIONSHIPS:
Works closely with all other areas of ministry at Oak Pointe Milford, including kids team, Sunday programming
team, facilities, and the Men’s and Women’s ministries. Reports to Student Ministries Pastor and Campus Pastor.

CHARACTER:
Demonstrate the qualities of a follower of Jesus Christ: Loving God and loving others, exhibiting a desire to live
in relationship with those within the church and without.

QUALIFICATIONS:

  1. Education: College degree not required but preferred. Should possess strong skills listed below.
  2. Experience: Must demonstrate a previous ability to effectively complete detailed administrative tasks with excellence, creativity, timeliness and joyfulness.
  3. Requirements: A part of the life and community of the church. Affirmation of the vision and direction OPCM.
  4. Characteristics: Exhibits a servant’s spirit and Christian character in the areas of integrity, dependability and perseverance. Projects a winsome personality, an effective communicator, a self-starter, proactive and energetic. Enjoys being a team-player as well as a team-builder.
  5. Competencies/Skills: detail orientated, resourceful, organized, tech-savvy, multi-tasker.
  6. Chemistry: A natural fit with the team as assembled
  7. Culture: Unquestionably “at home” in the typical OPCM work environment: contemporary, vision-driven, high-capacity, multi-tasking, team orientated and casual.
  8. Commitment: Completely comfortable with OPCM’s Mission and Vision Statements as well as its Doctrinal Statements. Willing to keep a flexible schedule as needed.
  9. Calling: Views this role as a ministry rather than a “job,” feels confident that the LORD has directed toward this position.
RESPONSIBILITIES:
Ministry Administration 
  • Special Event planning (retreats, outreaches, mission trips, service projects, parent/staff meetings, etc…)
  • Responsible for tracking student information & attendance in database.
  • Assists Pastor of Student Ministries in programming for weekly youth group meetings
  • Assists Pastor of Student Ministries with budget organization
  • Assist Pastor of Student Ministries in planning/coordinating monthly events/meetings:
    Staff Meetings, Ministry Team Meetings, monthly student events, game nights
  • Assist Pastor of Student Ministries in planning/coordinating retreats/camps:
    Winter Weekend, Ministry Team Retreat, Fall Retreat, 8th Grade Retreat, Summer Camp,
Communication
  • Facilitate mailings (physical & digital) to ministry participants (staff, parents, students)
  • Facilitate graphic production as needed (either creates or requests as needed)
  • Promotion Requests for church-wide communication as needed
  • Updating OPCM Students page on website.
  • Remind texting service for parents
  • Updating Resource wall in student center
Shepherding & Ministry Leadership
  • Occasionally point person for “escalated issues” among female students in ministry. (First point person is their volunteer life group leader.) This role is shared by Pastor of Student Ministries.
  • Substitute girls’ life group leader in case of staff absence.
  • Optional regular girls’ life group leader, if desired.
  • Present at events as deemed necessary (youth group nights, retreats, outreaches, mission  trips, service projects, parent meetings, etc…)
Volunteer Staff Team Management
  • Point person for women on volunteer staff team.
  • Responsible for staffing (or running) tech on youth group nights – Audio, graphics, lights
Youth Group Meeting Preparation
  • Printing & setting up check in table supplies (attendance, new student sheets, event information, ministry/church information, etc…)
  • Inputting slides for worship, message & rest of night.
  • Preparing staff information for evening (life group flow handout with Pastor’s questions)
RESPONSIBILITIES TO STUDENT MINISTRY:
  • Restocking of student center cafe & student ministry supplies.
  • Managing student ministry calendar, with awareness of whole church calendar.
  • Updating & maintaining student ministry social media accounts.
  • Maintains/Stocks student ministry supply closet
  • General care & responsibility over the Student Center
APPLY HERE